Tips for preparing for a formal meeting!

Tips for preparing for a formal meeting
  1. Prepare your presentation well in advance before your formal meeting.
  2. Reach in time for the meeting.
  3. Select formal attire and follow formal dress code.
  4. Greet the business associates or participants of the business meeting
  5. Do not use informal jargon
  6. Do not use too many hand gestures
  7. During the meeting do not continuously check your blackberry/ phone
  8. Maintain a good posture
  9. Maintain eye contact during all discussions

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    Kindly share your experiences and suggestions in the comment box below so that others can benefit. Happy reading and sharing.

    Four C’s every team should have!

    Listed below are four powerful C’s which I felt personally that all teams should possess within an organization.
    1. Connect: Members of teams should have strong connect in terms of healthy relationships and team bonding. Today with a multi geographical team pattern its important that each team member connects with one another.
    2. Clarity: Every team member must be clear about expectations required to perform a task. Help each other to achieve goals set by their manager.
    3. Congratulate: Be a positive critic and a their biggest motivator. Always appreciate good work of your fellow team members.
    4. Communicate: Constantly communicate with your fellow team members. Even if you belong to a virtual team or team sitting in global locations, make it a point to communicate.
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    Kindly share your comments in the comment box below. Happy reading and sharing!

    The Art of writing a Blog!

    Blog writing is a way of sharing your thoughts, experiences and feelings in words to attract readers. Its an art and can be developed over a period of time. 

    Listed below are few tips for blog writing.

    1. Start writing on simple topics or topics that interest you.
    2. Plan before you start writing.
    3. Generate ideas for your writing.
    4. Organize your ideas for your writing.
    5. You can build a rough skeleton and then build on your notes.
    6. Write at a time when you are comfortable and not tired.
    7. Choose a particular time of the day when your mind is free to think and write.
    8. Don’t multitask but focus on your writing.
    9. Carry a note book around so that you can make notes when you think of any particular idea.
    10. Let your thoughts flow. Tell your story.
    11. You should enjoy the writing experience. Be passionate in whatever you do.
    12. Take ideas from different readings.
    13. Write in your own words.
    14. Check for spelling and grammatical errors.
    15. Let some one proof read it before publishing.
    16. Constantly be updated in the field on your writing.
    17. Be accurate in the facts and information of your writing.
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    Kindly share your tips for blog writing for beginners in the comment box below. Happy reading and sharing!

    Succession Planning- Is your organization ready

    Succession Planning is a process by which one or more successors are identified for key critical positions within the organization and career plans and development activities are structured for these successor(s).

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     How Succession Planning Helps
    • ØDetermining workforce trends and organizational preparedness.
    • Planning short term and long term plans by aligning to organizational goals
    • ØIdentifying the employee growth needs.
    Benefits of Succession planning:
    • Your organization is risk free if a critical person leaves the organization. There can be a quick movement of the successor.
    • Successors are training and their career plan is structured.
    • Better Retention levels
    • Greater employee satisfaction levels
    • Training plan for successors in place
    • Increased preparation for leadership and critical positions
    • Organizational preparedness.
    • Enhanced commitment to work and workplace 

    Kindly share your comments and ideas in the comment box below so that other readers and HR professionals can benefit. Happy reading and sharing!

    Types of Employees- Drivers, Critics, Detached, Residents!


    In an organization whether its a big or small, employees are  four different ‘types’: drivers, residents, critics and detached.

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    Drivers: 

    Employees following into this group are usually highly engaged, highly motivated and will perhaps stay in your organization for a long period of time. These employees are critical and generally high performers. Organization or HR should focus on retaining these employees and plan their career plan accordingly.

    Critics : 

    Employees following in this group are generally individuals who may be self motivated but dissatisfied with many aspects of life and the organization. They will never be happy in any organization and may leave your organization if they come across a better opportunity. They are employees who will find faults in everything management does and generally fence sitters.
    Residents: 
    Employees following into this group are generally satisfied with the organization but not necessarily motivated. They may not even be proactive in their doings. They may be inidviduals are not self motivated and have spent most of their career life in the organization. They may not necessarily have any career aspirations or may be just satified with all they are currently doing. They can be easily managed by sending them for training to fill in skill gaps.

    Detached:
     
    Employees following into this group are generally dissatisfied and can be a big treat to your organization as they can influence other employees. As there is a common saying ‘ One rotten apple can destroy the entire basket’. As HR you need to be vigilant and identify these individuals. These individuals are usually poor performers. It is important as HR to handle these individuals appropriately to avoid any future distruption.
    Kindly share your comments below. Happy reading and sharing!
     

    Making most of life after retirement


    Many of us professionals plan our career but forget to plan our retirements so how do we make the most of our second innings in life. Listed below are some tips to help you make the most of your retirement life.
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    • Depending on your professional career, you can plan your life post retirement.
    • Identify your strengths, interests and skills.
    • Plan your life after retirement at least 5 years pre-retirement.
    • Plan where you plan to stay? Will it be the same place as your current address or somewhere different?
    • Start investing your time in developing your career at least one year before your retirement.
    • Plan your travel which you could not do while working.
    • Maintain fitness.
    • Engage your time in social work and society welfare
    • Seek help and advice from your friends and family.
    • Plan your medicals and living expenses.
    • Maintain a good liquidity of funds for emergency
    • Be a consultant and trainer as you are a database of experience and knowledge


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    Kindly share your experiences and comments in the comment box below so that other readers can benefit. Happy reading and sharing!

    Having a structured Exit Interview- Why is it important for your organization?


    Many a times, we miss out on having a structured exit interview with the person leaving our organization. Even though he is exiting our organization, he can be our brand ambassador as someone who has worked with your organization for x years will form as an individual who can spread goodwill. The exit interview can also form as window to get to know more about your organization which has so far gone unnoticed. Listed below are few tips to structure an exit interview.

    1.   
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    1. The exit interview panel needs to someone who is a neutral individual or someone in a position of authority.
    2. The interview needs to be done in the last one week of the individual’s exit.
    3. It needs to well planed and structured.
    4. The panel must be non biased individuals.
    5. It needs to cover the following aspects:
    • Reason for exit the organization
    • Since when he/ she is looking for an opportunity
    • Which aspects did the individual enjoy during his stint in the company?
    • Which aspects did the individual feel the company could have focused on and done better?
    • What is different in his new role that was not present is current role?
    • What aspect of his/ her job he/ she enjoyed the most?
    • What aspect of his/ her job he/ she did not enjoy?
    • What are his/ her suggestions for making the organization a great place to wok?

     

    6. The outcome of the discussion should be absolutely confidential and shared to limited individuals or stakeholders
    7. There should be analysis done on a frequent basis on the data received through the exit interviews.

    Kindly share your tips and comments on conducting structured exit interviews. Happy reading and sharing!

    Planning a benchmark induction program is definitely the need of the hour

    We need to plan a structured induction plan for our company as it’s the need of the hour. This is the first step where we can engage an employee in the initial days of his career. Listed below are some tips to help you get started:

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    An induction plan must cover the following depending on your business type you can customize your induction plan accordingly
    1.    Company overview
    2.    Specific business overview
    3.    Department overview
    4.    Stakeholder inductions and brief induction sessions
    5.    If you are a manufacturing company it would be a good idea to have a 1 day manufacturing site visit.
    6.    HR policy overview
    7.    Policies and benefits overview
    8.    Training stint as per requirements of the job
    9.    Have a continuous touch point system with the new joinee.
     

    Some useful tips
    1.    Make the induction program exhaustive but not lengthy
    2.    Have the new joinee introduced to all the stakeholders.
    3.    Share the induction plan with the new joinee.
    4.    Share key details with the new joinee.
    5.    Send out and organization announcement of the new joinee
     

    Kindly share your tips and ideas of engaging new joinees on day one. Happy reading and sharing!

    Benchmark your current recruitment process with the industry best



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    Recruitment is by far one of the most important human resources processes within a company as through this process we hire the people. In order for you to benchmark your current process with the benchmark recruitment processes in Industry. Kindly go through the below process and adopt some great ideas to full proof your recruitment process.
    Benchmark recruitment process is as under:
    Pre-recruitment

     

    1. You need to do your manpower planning exercise in the beginning of the calendar year or financial year whichever year calendar your company follows for doing business.
    2. Be strict on finalization of the manpower numbers and take into account a buffer for any new business projects or business plans which could take momentum during the coming year.
    3. On finalization of your manpower numbers, you will need to make a recruitment plan which states your prioritization of filling the new requirements over a period of one year. You could prepare monthly as well as quarterly plans.

    Recruitment

    1. On receiving the Job description from the hiring manager, have a short discussion on what is the criteria or skill set he is looking for.Check internally if any employee would be interested to move into this position.
    2. Start working with your sources like LinkedIn, Job portals, internal referral schemes etc.
    3. Shortlist the profiles based on the criteria and Job description.
    4. As recruiter you need to have a first round of interview with the candidates to explain the profile, to understand the candidate’s interest level etc.
    5. Panel interview rounds- Technical panel round and Human Resources panel round. These 2 levels of interviews can either be done face to face or via a telecom or even via Skype.
    6. Shortlist your candidates based on the interview rounds just conducted.
    7. As a recruiter have a discussion on salary and other aspects of employment.
    8. Do a reference check based on the candidate’s background verifications, past experience etc.
    9. Pre employment medical check can be as per your company’s policy to check general fitness of the candidate before employment.
    10. Offer the candidate through an offer letter.
    11. Ask for his acceptance on the offer letter.

    This is will then followed by the pre employment formalities and induction program planned by your company.

    Kindly share your tips and experiences of making other readers recruitment processes as per benchmark standards. Happy reading and sharing!